III. The rules of lending

 

III. THE RULES OF LENDING

A r t i c l e 8

Methods of Lending

1. Documents from the Library collections shall be lent to users only upon the issue of a valid user identification card.
2. To Body Corporates and Institutions that use the ILL service items are distributed through the ILL Service. Within the Library and its domestic Users items are not distributed by post.
3. It is forbidden to carry documents out of the Library premises without prior borrowing them through the library system.

A r t i c l e 9

Types of Loans

1. Lending is carried out in accordance with the mission, research and conservation character of the Library as well as the necessity to protect its collections. Documents whose call number starts with SK constitute part of the archival collection and shall not be lent, except for regional periodicals published after 2003 (Act No.535/2003 Coll. about legal deposits). They shall be made accessible in a reading room only prior to receiving approval of the Director of Library Services or an authorized Librarian. The Library reserves the right to decide about the lending of a document and the type of loan proceeding.
2. Documents shall be lent for Home-use or for in-library use.
3. The following types of documents shall be lent for in-library use:
   
   1. Slovak and Czech originating reference materials (book numbers starting with S, SL, B, BO),
   2. periodicals – bound as well as unbound,
   3. Academic dissertations certified in the Slovak Republic,
   4. manuscripts,
   5. other publications published prior to 1953,
   6. publications with pasted in illustrations and loose supplements,
   7. publications in loose-leaves,
   8. maps (book number starting with MP),
   9. bibliophilies and loose prints,
   10. documents sized over 35 cm,
   11. micrographic documents (microfilms and microfiche),
   12. audio and audio-visual documents (gramophone records, compact discs, tape cassettes, slides,transparencies, videodocuments),
   13. electronic documents (CD-ROMs, DVD, discs),
   14. documents located in reading rooms, cabinets and free access collections,
   15. documents borrowed from other libraries (Slovak or foreign), through interlibrary loan service and international interlibrary loan service, if the lending library sets such a condition

4. The Library reserves the right to restrict the use of reference material which may be due to special Preservation reasons or other profound motives.

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The Principles of Home-use Lending

1. Documents for Home-use are to be lended in the precise area at the Circulation Desk only.
2. The user can place an order for a loan either through the online electronic catalogue, or through the card catalogues on a loan slip or by selecting a document from the free access shelves.
3. The user should collect the requested document in person within 6 working days. To the documents waiting on loan a reservation can be added. The Library responds in letter or e-mail stating that the loan was returned and immediately after that it was reserved for another six days.
4. Upon returning the documents the user will be given a receipt.

A r t i c l e 11

Number of Documents on Loan

1. The Library shall prepare the requested document according to its operation conditions.
2. The user can have on loan a maximum of:
   
   • 10 library items from the category „library use only“ at the precise circulation desk,
   • 10 library items from the category „home-use“ at the precise Circulation Desk,
   • 3 library items from the category „restricted use“ at the precise Circulation Desk.
     
     The Library reserves the right to regulate the number of loans a User has.

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The Loan Periods

1. The loan period of documents for external use is 30 days, however the documents from the free access shelves shall be lent for 7 days only.
2. The Library can ask to return the document before the loan period has expired, if necessary.
3. The loan period can be renewed three times provided no „hold“ has been placed on the book from another user
   
   • in person
   • through the Library website (www.ulib.sk) and the user´s account
   • by phone – 02/20466182, 02/20446183.
4. In case of Interlibrary Loan there is a particular lending period given out which the Library User comes to learn at the receipt of the document. Nonetheless the User can check the Lending Period in his/her account on the UKB Portal (http://portal.ulib.sk). For Renewal it is possible to ask in person, by e-mail at: or by phone (02/20466361).

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User´s Liability for a Document on Loan

1. The user has an obligation:
   
   1. To check the document which is provided for loan and to report any defections chased immediately, otherwise the User will take responsibility for any damage discovered upon the return of the document and will be required to cover the cost for the document´s repair, as well as in case of loss,
   2. To return the document in the same condition as received for loan.
2. In case a document is being returned to the Library by a different Person or legal entity instead of the User, the user him/herself is further responsible for the loan until the document was received back by the Library. The user is not absolved from the obligation of covering all the eventual fees to the Library (Loan overdue, Reminders, Damage etc.). 

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Loss and Compensation

1. A user has an obligation to inform the Library immediately about damage caused to a document which was provided for loan, or about its loss. Hereafter the User has to compensate for the damage caused in accordance with the relevant provisions of the Civil Code. The Library requires the following form of compensation:
   
   1. In case of loss or damage the user is required to provide another copy of the same document (undamaged), of the same edition and the same quality of book binding,
   2. If such a substitute is not possible, the Library will agree upon a different way of compensation.
2. The user is obliged to cover all costs that have arised to the Library as a result of the damage caused to the document on loan.
3. The users who or the library that received a document for loan from a foreign library have to compensate for loss or damage caused to the borrowed document according to the foreign library´s requirement.
4. In case the Library does not reach agreement with the user regarding compensation, decision about the method and amount of compensation will be taken by the Court.
5. The Library reserves the right to suspend the user from using all of its services until all the required fees and compensations aren´t settled.

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Interlibrary Loan Service

1. A user can request the Library for loan of a document from another library in the Slovak Republic should the requested document not be available in the Library´s collection and there is no other library in Bratislava that can provide it for loan or for reference study. The Library will arrange such transaction through its interlibrary loan service by sending an ILL Request asking a potential Lending Library for the original of a document or a copy from part of a document.
2. Loans sent out to different libraries and Institutions across Slovakia by The University Library in Bratislava are not charged. For reminders and other sanctions due to damage or loss of document there is a standard fee for a User whether a legal entity or an Individual.
3. Upon request of a User the Library can submit a loan request through the international interlibrary loan service should the requested document not be available in the collections of libraries in the Slovak republic. This service is provided by the Library in accordance with the IFLA recommandations. The service is charged according to the Price List.
4. The libraries not seated in Bratislava can request for loan of a document from the UKB collection should the requested document not be held in their collection.
5. The library that submits an Interlibrary Loan Request or an International Interlibrary Loan Request as well as the User-requester, have to comply with the conditions the lending Library has set (such as the Due Date, the Copyright etc.)

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Providing Documents for Other Purposes

1. Providing documents for other purposes (e.g. exhibitions, filming) is possible upon a written request and an agreement reached.
2. The request shall be addressed to the Director General well in advance (30 days at a minimum).
3. The Library reserves the right not to provide documents for neither of a purpose.